Workload Analysis Guidelines and Templates (Word DOCX)

Workload Analysis Guidelines and Templates PPT

Contents
1. Examples and Form Templates for Workload Analysis
2. Template for Finance Department Workload and Required Hours
3. Recap of the Finance Department's Working Hours and the Number of Employees Required
4. Template for HRGA (Human Resources and General Affairs) Department Workload and Required Hours
5. Recap of the HRGA Department's Working Hours and the Number of Employees Required.
6. Template for Sales and Marketing Department Workload and Required Hours
7. Recap of the Sales and Marketing Department's Working Hours and the Number of Employees Required
8. Template for Production Department Workload and Required Hours
9. Recap of the Production Department's Working Hours and the Number of Employees Required

The Purpose of Workload Analysis
Workload analysis is conducted to measure the workload required to complete a task or work activity completely and satisfactorily. We can determine the ideal number of employees needed based on this workload data.

Workload Analysis can be undertaken to determine the optimal manpower requirement for the Organization. This can also provide the vital strategic inputs to Recruitment in bringing in the necessary right fit (in terms of skill sets, timing, and placement). Other benefit of doing workload analysis is to polish up current organization structure and Company's business process.

The right man on the right place, at the right time and on the right job. Manpower Planning is necessary to provide the Organization with a robust Workforce Plan of Human Capital that is required for both, current and future needs to execute strategic business goals.

Manpower planning and workload analysis are the translation business strategy. The analysis of business strategy will determine the objectives of the programs.

Focus group discussion will be done to capture the current condition of each working unit's workload and to solve the problems related to business process or organization structure.

The quantitative methodology will ensure the validity of the analysis. Time motion study, time spent calculations, field observation, business target modeling, etc will be customized to align with the organization's constraint.

Examples and Form Templates for Workload Analysis
In order to do a workload analysis, we must first establish the assumed number of working hours. The criteria for the number of working hours commonly used in workload analysis are mentioned here.
a. The criterion for the number of working hours per day are: 7 hours (or 8 hours of normal time minus 1 hour of rest)
b. The criterion for working days per month is 22 working days.
c. Thus, the total number of working hours available for 1 working month is 7 hours * 22 = 154 hours.
d. This indicates that 154 working hours per month are equivalent to one full-time employee or, FTE (Full Time Equivalent).
e. 1 FTE = 1 full time employee who works 154 hours a month.

Various examples and templates for conducting workload analysis will be provided in the following product.